How Managed Print Services Help SMBs Improve Business

How Managed Print Services Help SMBs Improve Business

Managed Print Services (MPS) is a solution that allows businesses to outsource their printing needs to a third-party service provider. The service provider takes care of everything related to printing, including maintenance, repair, and replacement of equipment, as well as supplies like toner and paper. Managed Print Services (MPS) has become increasingly popular among Small and Medium-sized Businesses (SMBs) in recent years due to the many benefits it offers. In this article, we will discuss how MPS can help SMBs improve their business in various ways.

Cost Savings

One of the primary benefits of MPS is cost savings. When businesses manage their own printing needs, they often end up spending a significant amount of money on equipment, supplies, and maintenance. With MPS, however, all of these costs are bundled into one predictable monthly fee. Additionally, Managed Print Services (MPS) providers have economies of scale, which means they can purchase supplies and equipment at a lower cost than individual businesses. This allows them to pass on the savings to their clients, resulting in lower printing costs overall.

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Increased Efficiency

MPS can also help SMBs increase their efficiency. When businesses manage their own printing needs, they often have to spend a lot of time troubleshooting issues with their printers or ordering supplies. With MPS, however, all of these tasks are taken care of by the service provider, freeing up employees to focus on more important tasks. Additionally, MPS providers can help businesses optimize their printing processes by identifying inefficiencies and suggesting improvements.

Improved Security

Another benefit of MPS is improved security. With the rise of cyber attacks and data breaches, it is more important than ever for businesses to secure their sensitive information. MPS providers can help businesses implement security measures to protect their printing infrastructure, such as restricting access to printers, implementing secure printing protocols, and encrypting data transmitted between printers and computers.

Reduced Environmental Impact

MPS can also help SMBs reduce their environmental impact. MPS providers often use energy-efficient equipment and supplies, which can help businesses reduce their carbon footprint. Additionally, MPS providers can help businesses implement paper-saving measures, such as duplex printing, which can reduce paper waste and save money.

Predictable Costs

MPS can also help SMBs budget more effectively. With MPS, businesses pay a predictable monthly fee, which includes all printing-related costs. This makes it easier for businesses to budget and plan for their printing needs, without having to worry about unexpected expenses.

Expert Support

MPS providers offer expert support for all printing-related issues. When businesses manage their own printing needs, they often have to rely on general IT support. Which may not have the specialized knowledge required to troubleshoot printing issues. With MPS, however, businesses have access to a team of printing experts who can quickly diagnose and resolve any printing-related issues.


MPS is also scalable, which means it can grow and adapt to meet the changing needs of SMBs. As businesses grow and their printing needs change, MPS providers can adjust their services accordingly. For example, if a business needs to add more printers or increase their printing volume. An MPS provider can quickly and easily accommodate these changes.

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In conclusion, MPS offers many benefits to SMBs, including cost savings, increased efficiency. Improved security, reduced environmental impact, predictable costs, expert support, and scalability. By outsourcing their printing needs to an MPS provider. SMBs can focus on growing their business and leave the printing to the experts. If you’re an SMB looking to improve your printing infrastructure.  Consider partnering with an MPS provider to take advantage of these benefits.